Event Management System

Fall Line’s bespoke Event Management System (FLOW) is designed to maximize the control over any sized event.

Fall Line’s bespoke Event Management System (FLOW) is designed to maximize the control over any sized event, providing a central depository of essential information from invited guests to event staff, vehicle and asset inventory to complete dispatch & in-vehicle ride management systems and GPS tracking.

Our Event Management System is web based and enables us to provide clients with full transparency and real time reporting. The system integrates guests, fleet and staffing resource allowing us to manage ride requests, monitor fleet operations and support team management. Clients have access to our system via an SSL encrypted web based portal allowing you to see the status of the fleet or individual rides in real-time, you can zoom in and locate any ride you need to monitor, whether it’s an artist, athlete or your senior management, you can watch the vehicle pull up to it’s destination. FLOW enables easy scheduling for dispatchers and provides real time reporting to ourselves and our clients. It allows us to make best use of all assets and maximize efficiency.

Recruitment

Our recruitment portal allows our HR team to advertise positions, allows candidates the ability to register their interest and upload their personal details and it enables us to control the scheduling of interviews which is then available online for the candidate to choose the best date and time for them or reschedule to an open slot.
FLOW minimizes the time, resource and cost needed to recruit the right team, it manages the process allowing more time to focus on the quality of the team.

HR & Payroll

Complementing our Recruitment Portal, FLOW enables us to manage the onboarding and payroll of our event staff. The data capture, photo & ID collection are all managed through FLOW. Contract signing and payroll are all online eliminating paper, couriers and a vast amount of unproductive time and cost. The system allows candidate placement and integrates with rosters, giving Management Teams and dispatchers the real time awareness of who is available and when.

Accreditation

With every event comes an overlay of accreditation, both individual and fleet to ensure access controls are in place for a safe and enjoyable event. FLOW allows us to deliver staff and vehicle data in whatever format to relevant Authorities and to manage the distribution and use of this Accreditation

Fleet Management

All vehicles are integrated into our fleet via FLOW. We document the vehicle collection, take photographs of the vehicle and specific vehicle accreditations and then upload all the data while in front of the vehicle to our system via mobile phones or tablets. At the end of the event, vehicles are returned, photos retaken and the mileage and sign off documents are again uploaded to close off that record.

Ride Management

FLOW enables all requests to be captured online (either as one off requests or daily recurring needs). As dispatchers schedule the rides the information is pushed out to the driver (on their FLOW smartphone app). All ride details, location markers and integration with the smartphone’s GPS and Google maps allows seamless delivery of each ride. Convenient “POB” and “RC” buttons allow drivers to quickly give the control room their status eliminating the need to call a driver while en-route. Our largest project to date captured 18,000 rides over 100 days of live operation. All booked, scheduled and controlled via FLOW.

Integration with in-vehicle systems

We have integrated our Ride Management System into the vehicle providing a driver with detailed information on each request, quick and accessible “POB” and “Ride complete” buttons, route mapping to temporary event “gates” and tracking of the smartphone as well as dedicated devices tracking the vehicle.

GPS Tracking

Fall Line has developed a tracking solution to offer incredible insight and control over a short-term fleet of vehicles. Our solution can quickly turn hired vehicles into a unified fleet giving the user complete transparency of what the vehicles are doing and there location during the intense period of a sporting or cultural event. Our bespoke application “FLOWtrack” fully integrates into our event management system giving a one-stop solution for real-time fleet management and location.